For many organizations, the design of a meeting room is no longer a minor issue. Meetings are held more frequently, but also differently than a few years ago. Teams change composition more quickly and work partly remotely. As a result, the use of meeting rooms is constantly changing. A fixed layout is often no longer suitable. With modular solutions from BOW, you can design a meeting room that adapts to how people actually work.
Why a modular meeting room makes sense
A modular meeting room gives organizations the space to remain flexible. In practice, we often see that meeting rooms are designed for one fixed group size. That works as long as the team remains the same. As soon as departments grow or project teams change, tension arises. The space is too small, too large, or awkwardly laid out.
Modular units prevent this problem. You can adapt the meeting room to suit the moment. Today you are meeting with nine colleagues, next month with twelve. With a fixed structure, you quickly run into problems. Modular solutions offer freedom without the need for major renovations.
Designing meeting rooms with maximum freedom
At BOW, you can design a fully customized meeting room. This starts with determining the right dimensions. Using the configurator, you can put together the space yourself based on use, team size, and available square footage. Meeting rooms for groups of up to twenty-five people or more are possible.
The maximum depth is 368 centimeters. The width is unlimited. This means that the meeting room adapts to your office layout. Because everything is placed on the existing floor, the working environment remains calm and organized during installation.
For which organizations is a modular meeting room suitable?
A modular meeting room design is suitable for more organizations than is often thought. Growing companies benefit from flexibility, as teams change regularly. Organizations that work on a project basis also benefit from spaces that can be temporarily reconfigured.
In multi-tenant buildings, we see that permanent construction is often not an option. Nevertheless, there is a need for enclosed meeting rooms. With modular workspaces, you can create these without permanent interventions. This makes the solution practical for tenants and temporary users.
Meeting room design and hybrid working
Hybrid working is influencing how meeting rooms are used. Meetings are increasingly held partly digitally and partly in person. This requires a different layout than a traditional conference table with chairs.
In practice, this means that spaces must be flexible. Sometimes there is a need for focus and tranquility. Other times, interaction and presentation are required. A modular office unit makes it possible to quickly switch between these forms without having to redesign the space each time.
Balancing acoustics and comfort
Acoustics are often underestimated when designing a meeting room. Yet sound has a major impact on how pleasant a meeting is. Poor acoustics are distracting and energy-sapping. This becomes particularly noticeable during longer meetings. The
PET felt panels help to dampen sound and create a sense of calm. In practice, teams notice an immediate difference. Conversations sound clearer and the space feels less busy. You can also choose from more than a hundred RAL colors, allowing the panels to blend in with the rest of the office.
Open appearance or more privacy
Not every meeting room requires the same degree of openness. Sometimes you want transparency and light. In other situations, privacy is important, for example during confidential conversations. The layout of the meeting room must reflect this.
Glass walls create an open feeling and allow daylight to enter. PET felt panels can be added where privacy is desired. In practice, you often see a combination of the two.
Common mistakes when designing meeting rooms
A common mistake when designing a meeting room is to opt for a fixed layout. This often works well at first. Over time, however, usage changes. Teams grow, meeting formats change, and the space needs to be more versatile than originally planned. With a traditional meeting room, making adjustments is difficult and often costly.
Acoustics are also often only addressed after the fact in permanent solutions. As soon as conversations echo or sound disruptive, adjustments are needed. This often involves high costs and major work. With BOW, adjustments remain simple. Even if the meeting room has been in use for some time, you can add extra PET felt panels to further improve the acoustics.
Securely locking the meeting room
Meeting rooms often contain valuable equipment. Think of screens, cameras, or presentation equipment. Especially in shared office environments, it is nice to be able to lock rooms.
The doors are equipped with a door handle with a digital lock. This allows you to easily lock the room when it is not in use. In practice, this provides peace of mind, especially in multi-tenant buildings where several organizations are active.
Handy accessories for everyday use
The design of a meeting room is completed with practical accessories. These support daily use and make meetings more efficient. Integrating accessories into the modular walls keeps the space organized.
They simplify presentations and support brainstorming sessions. Because everything is integrated, you don't need to install or move separate solutions.
Popular accessories include:
- Small TV bracket for screens up to fifty inches.
- Large single frame TV bracket for presentations.
- Large double frame TV bracket for consultations and meetings.
- Whiteboard for visual elaboration of ideas.
Wall panels and moss wall as a functional addition
In addition to accessories, wall finishes play an important role in the design of a meeting room. Wall panels contribute to acoustics and determine how a room feels during meetings. Wooden slatted walls improve the sound experience and give structure to the room. They are available in different colors and come from sustainable forestry.
In addition, a moss wall is possible. This requires no maintenance (watering) and has a sound-absorbing effect, which provides extra peace and quiet.
Easy installation and reconfiguration
The modular meeting rooms work according to the Lego principle. They consist of five fixed components: lower elements, upper elements, posts, doors, and ceilings. Together, these components form a flexible basis.
In practice, this means that reconfiguration is quick and easy. You can adapt the space without the need for complicated tools. Ventilation, lighting, and power are integrated as standard, ensuring that the space remains immediately functional.
Sustainable choice without waste
A modular meeting room is also a conscious choice. Because the components are reusable, there is no demolition waste when modifications are made. This makes expansion or modification responsible.
PET felt panels are made from recycled material. In addition, the components are durable. Forward-thinking organizations are therefore increasingly opting for modular solutions in their office layouts. The panels are easy to install and can be moved around as needed.
Meeting room design that evolves with your organization
The design of a meeting room must be in line with how people work. Organizations change, teams grow, and working methods evolve. Flexibility is not a luxury, but a necessity.
With BOW's modular solutions, you can design a meeting room that continues to adapt. This prevents spaces from losing their function and keeps the working environment in balance with the organization. Would you like to know how this would work in your situation? Simply design your meeting room or contact us at sales@bowfitout.com for personal advice.
Frequently asked questions about meeting room design
When should you opt for a modular design for a meeting room?
A modular layout is suitable when teams change regularly or when you expect to grow. Flexibility also offers advantages in hybrid working. You can easily adapt the space without fixed construction or lengthy renovations.
How quickly can a meeting room be adapted or expanded? How quickly can a meeting room be adapted or expanded?
Reconfiguration is quick and does not require complicated tools. In many cases, a room can be adapted within a short period of time. This keeps the daily working environment calm and organized.
Is a modular meeting room suitable for smaller teams? Yes, a modular meeting room is suitable for smaller teams.
Yes, smaller teams in particular benefit from flexibility. A space for six people can easily be expanded later. The meeting room remains suitable, even when the team grows.
Can you combine PET felt panels with glass walls?
PET felt panels are ideal when acoustics and privacy require extra attention. They are easy to install against the glass walls and fit perfectly between the frames.
How can the acoustics in a meeting room be improved?
Acoustics are improved by using PET felt panels, slatted walls, or a moss wall. These solutions dampen sound and ensure more peace and quiet during meetings.
Can modular meeting rooms be locked?
Yes, the meeting rooms are equipped with doors with digital locks. This is particularly useful when equipment is present or when the room is located in a multi-tenant building.